Forms

Full instructions are listed on each individual form. PDF forms should be printed, filled out, and returned to our email registrar@calvin.edu or our Spoelhof location unless otherwise noted.

Directory information

• Address / Name Changes:
  • Current Students: Click here for instructions on requesting a name change in Workday. Click here to request an address change.
  • Alumni: Update your legal name or home address via submission of this form to registrar@calvin.edu.

  Graduation and commencement

  Application for Degree: As a senior, or as a graduate student nearing completion, you must apply for program completion in Workday. Click here for detailed instructions.

  Program or advisor change

  • Add, Change, or Remove a Program of Study: Undergraduate program changes can be initiated via Workday - Click here for instructions. Please allow up to two weeks for processing.
  • Interdisciplinary Major Request: create a major from multiple departments
  • Graduate Program Concentration Change Request

  Registration

  • Overload Request: request permission to exceed 18 credit hours/semester; extra cost is applicable if approved

  Special course work and credit

  • Request an exemption or credit exam through the department offering the course. Contact department chair to make arrangements and check deadlines. Initiate via Workday request - Click here for instructions.
    • Exemption Exam: passing this exam will exempt you from taking the course without receiving any credit hours
    • Credit Exam: passing this exam will grant you the course credit hours; your grade on the exam will be recorded as the grade for the class and will be added to your record/GPA.

    Student records

    • Enrollment Verification Request:
      • Current students: Use this online form to submit your request for an enrollment verification.
      • Former students: Sign and submit this release of records form for any of your verification needs.
      • Diploma Payment

      Transfer

      • Transfer Credit Pre-Approval Form: Request transfer approval for courses/colleges not included in the pre-approved list. These should be submitted to Center for Student Success prior to taking the course(s). Major, minor and program courses must be approved by advisor. For core and general elective credit, you may e-mail the completed form to our office.
      • Michigan Uniform Undergraduate Guest Application: apply for admission as a guest student in order to take classes at a Michigan college/university (additional requirements may apply).

      Other

      • Create an online four year plan.
      • Requesting for Leave of Absence: Within Workday you can search "Request Leave of Absence" for a leave of absence from enrollment at Calvin University for one academic term while maintaining access to web mail, and Moodle accounts. You will not need to re-apply for admission upon returning.
      • Incomplete Grade Contract: Arrange an incomplete grade for a course with professor approval. Form is for use between professor/student and does not need to be turned into our office.